Enrollment and Eligibility

Enrollment / Change Instructions and Required Dependent Documentation for Eligibility (PDF)

Initial (New Hire) Enrollment

To enroll in the Plan, you must enroll online within 31 days of your hire date.  If you do not enroll within the time frame, you must wait until the next open enrollment period or until you experience a qualifying event.  Participation is optional, but to decline your insurance benefits you are required to complete a waiver online.  The start of coverage depends on your contract with your employer.  Tools to help you compare plans.

Special Eligibility Requirements for Spouses in Medical Plan Only

Spouses who are eligible for another employer-sponsored medical plan or retiree group medical plan, such as STRS or SERS, must take that coverage on an individual basis as primary insurance in order to  be covered with Butler Health Plan for secondary insurance.

In order for spouses to enroll in the Butler Health Plan for primary medical coverage, they must meet one of the following criteria:

  • The spouse is also eligible for the Butler Health Plan through his/her participating school.
  • The spouse is not eligible for an employer-sponsored medical plan or retiree medical plan.
  • The other coverage would cost the spouse more than 55 percent of the total premium for single coverage of the lowest cost plan.
  • Premium does NOT include spousal incentives or other such additional compensation, etc. forfeited upon enrollment in their own plan.

During your enrollment process in the Spousal Eligibility section of the Employee Portal, you will select the scenario which best describes your spouse’s eligibility.  Your spouse’s employer will only have to complete a Spousal Employer Verification Form (PDF) if employer does not offer health care coverage or requires you to pay more than 55% of the premium.  If your spouse is already enrolled in his/her employer’s medical plan, you do not need to complete the verification form.

Dependent Children’s Enrollment

Eligible children include those up to age 26 for the Medical and Dental Plan.

For disabled dependent over age 26, use Disabled Dependent Certification (PDF).

Making Changes to Your Medical or Dental Plan Enrollment Mid-Year

You may make changes throughout the year if you have a qualifying event or family status change. You must make the change at butlerhealthplan.benelogic.com within 31 days after the qualifying event (and within 60 days to enroll a newborn). If you go beyond the time limit, you must wait until the next open enrollment period to make changes or additions.

Examples of a qualifying event (family status change)

  • Marriage
  • Divorce or Legal Separation
  • Loss of coverage (not dropping coverage voluntarily)
  • Loss of coverage under a Medicaid plan or a state CHIP program
  • Death
  • Qualified Child Medical Support Order (QCMSO)
  • Legal Guardianship
  • Newborn and Adoption

Reference the official BHP documents for complete eligibility requirements for coverage under the plans for you and your  dependent spouse and children.  If there is any discrepancy  between this information and the official BHP documents, the official document will control.

Annual Open Enrollment

Each year you have the opportunity to participate in the Medical and Dental Plan for the first time, change plan options, or add or drop dependents without a qualifying event.  Your Treasurer or Personnel Department will provide Open Enrollment online instructions to you.  Open Enrollment occurs in the fall of each year with coverage effective January 1 of the following year.


Please contact AST@planmanagementservice.com

Employer Benefit Contacts

Beavercreek City SchoolsJayme Profittjayme.profitt@beavercreek.k12.oh.us937-458-2426
Beavercreek City SchoolsDeron Schwietermanderon.schwieterman@beavercreek.k12.oh.us937-458-2433
Beavercreek City SchoolsRobin Sprowlesrobin.sprowles@beavercreek.k12.oh.us937-458-2403
Bellbrook-Sugarcreek SchoolsStephanie Ebenstephanie.eben@bss.k12.oh.us937-848-5001 x6111
Butler County Educational Service CenterPatty Spath-Meyerspathp@bcesc.org513-887-5512
Butler Tech & Career Development SchoolsAmy Winegardnerwinegardnera@butlertech.org513-645-8294
City of FairfieldCarol Mayhallcmayhall@fairfield-city.org513-867-5352
Fairfield City SchoolsSue Hollingsworthhollingsworth_s@fairfieldcityschools.com513-858-7114
Great Oaks Career CampusesPaula Loseyloseyp@greatoaks.com513-612-3615
Hamilton City SchoolsRayshawn Greenrgreen@hcsdoh.org513-868-4453
Hamilton City SchoolsSteve Pattersonspatterson@hcsdoh.org513-868-4453
Lane LibrariesBryan Isayb.isay@lanepl.org513-894-0113 x1614
Madison Local SchoolsChad Hillchad.hill@madisonmohawks.org513-420-4756
Middletown City SchoolsShannon O’Connellsoconnell@middletowncityschools.com513-217-2642
Monroe Local SchoolsBeth Jeffersbjeffers@monroelocalschools.com513-539-2536, x7310
New Miami Local SchoolsDarbie Porterdporter@new-miami.k12.oh.us513-863-0833, x3005
Ross Local SchoolsMandy Andersonmandy.anderson@rossrams.com513-863-1250
SWOCAEd Pokoraed@swoca.net513-869-4714
Sycamore Community SchoolsJill Woolwinewoolwinej@sycamoreschools.org513-686-1700, x5002
Talawanda City SchoolsHolly Turnerturnerh@talawanda.org513-273-3100, x7